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MINUTESPrevious Minutes by Month Baldwin County Public Transit Coalition
Members Present: M. Allen, D. Bender, M. Berson, E. Carroll, C. Doughty, G. Gover, K. Marek, P. Northcutt, D. Rice, T. Rider, S. Virden, B. Zeanah Guests Present: Dan Dealey, City of Mobile, Bob and Vicky Pitts, Baldwin County Housing Alliance Members Absent: C. Barros, P. Dicks, D. Givens, B. Higgins, B. Kraft, M. McPherson, M. Neuendorf, M. Sullivan, D. Watts, C. Wegener Darrelyn Bender called the meeting to order at 2:05pm. Margo Allen moved that the minutes of the August 20, 2008 board meeting be approved and her motion was seconded by Stan Virden and unanimously approved. Taylor Rider reported that the Lillian-Pensacola bus route has been cancelled because of low ridership, but that the Eastern Shore-Mobile route continues to gain ridership. Darrelyn Bender announced that a nominating sub-committee will meet on September 19, 2008 at the Central Baldwin Annex II in Robertsdale. The slate of officers for 2009 will be presented to the full membership at the annual meeting on October 21, 2008. Stan Virden offered to develop an agenda and will forward it to Darrelyn. Patrick Northcutt presented the Treasurer’s report. Patrick reported that there was approximately $4,800 in the checking account as of August 31, 2008. Ed Carroll moved and David Rice seconded a motion to accept the Treasurer’s report. The motion was unanimously approved. It was agreed to cancel the previously scheduled board meeting of November 12, 2008 and to hold it in conjunction with the Annual Retreat on November 13, 2008. The location is to be determined. Dan Dealey of the City of Mobile presented a brief update on the progress of the Mobile Maritime Terminal and Museum. Bob Pitts, Chairman of the Baldwin County Housing Alliance, reported on recent activities of that organization. The next board meeting is scheduled for October 21, 2008 at 4pm at the Central Baldwin Annex I in Robertsdale with the Annual Meeting to follow at 5:30pm at the same location. Ed Carroll moved to adjourn the meeting with David Rice seconding. The motion was unanimously approved and the meeting adjourned at 2:55pm. Respectfully submitted, Mark Berson Previous Minutes by Month PTC Meeting Minutes Baldwin County Public Transit Coalition
Members Present: M. Allen, C. Barros, D. Bender, M. Berson, C. Doughty, G. Gover, B. Higgins, P. Northcutt, D. Rice, T. Rider, M. Sullivan, D. Watts, C. Wegener, B. Zeanah Members Absent: E. Carroll, P. Dicks, D. Givens, B. Kraft, K. Marek, M. McPherson, M. Neuendorf, S. Virden Darrelyn Bender called the meeting to order at 2:03pm. Margo Allen moved that the minutes of the July 8, 2008 board meeting be approved as amended. The motion was seconded by Bob Higgins and unanimously approved. Patrick Northcutt offered the treasurer’s report. Patrick reported that there is $5,100 in the checking account, including a $50 membership investment received from Ed Carroll. Patrick also reported that all renewal invoices have been mailed. Donna Watts moved to accept the treasurer’s report and the motion was seconded by David Rice and unanimously approved. Taylor Rider reported that a third BayLinc route has been added and that the ridership is approximately 2,000 monthly. Two commuter routes have been added from the Eastern Shore to Bay Minette and the ridership was approximately 700 for July. The BRATS public transit study is expected to be completed in early 2009. Darrelyn Bender reported that Ashley Taylor has terminated her employment and will no longer serve as a board member. Darrelyn suggested that Bob Zeanah, who has been participating as an interested observer, be nominated as Asley’s replacement. Darrelyn made a motion to that effect, which was seconded by Margo Allen. The motion was unanimously approved. Cliff Barros reported that he is continuing to investigate the possibility of the BCPTC receiving a grant to use a VISTA volunteer. Darrelyn Bender requested that each board member try to bring a member (or non-member) to the annual meeting, scheduled for Tuesday, October 21, 2008 at the Central Baldwin Annex I in Robertsdale. Darrelyn also requested that each board member bring a platter of food from a restaurant and publicize the annual meeting in their membership organs. It was requested that an e-mail be sent to Donna Watts with your food donation so that we don’t load up on chicken fingers, etc. Darrelyn will contact Wendy Allen and Charlene Lee to determine their availability to speak at the meeting. Darrelyn announced that it is time for the Nominating Committee to meet to elect board members/officers for the 2008-2009 year. Darrelyn volunteered to serve on the committee, as did Donna Watts. Margo Allen also volunteered. The board retreat is scheduled for Thursday, November 13, 2008 from 8am-11am at a location to be determined. The next board meeting will be Wednesday, September 10 at 2pm at the Central Baldwin Annex I in Robertsdale. There being no further business to transact, a motion to adjourn was made by Margo Allen, seconded by Bob Higgins and the meeting was adjourned at 2:45pm.
Respectfully submitted, Mark Berson Previous Minutes by Month PTC Meeting Minutes Baldwin County Public Transit Coalition
Members Present: C. Barros, D. Bender, M. Berson, E. Carroll, C. Doughty, G. Gover, B. Higgins, A. Keene, M. McPherson, D. Rice, T. Rider, A. Taylor, S. Virden and B. Zaneah Members Absent: M. Allen, P. Dicks, D. Givens, M. Neuendorf, P. Northcutt, M. Sullivan, D. Watts and C. Wegener Darrelyn Bender called the meeting to order at 2:25pm. Carolyn Doughty moved that the minutes of the May 14, 2008 board meeting be approved and it was seconded by Bob Higgins. Motion unanimously approved. In the absence of the treasurer, Patrick Northcutt, Darrelyn Bender gave an abbreviated financial report, stating that there was approximately $6,000 in the checking account. A discussion of the November 16, 2007 Board Retreat ensued. Taylor Rider announced that BayLinc enjoyed 1,130 passenger trips in May, a 29% increase from the previous month and that a third morning route between Fairhope and Mobile is being considered. It was agreed to schedule another Board Retreat in November 2008 and invite representatives from all Baldwin County municipalities as well as Baldwin County Commission elected officials. Darrelyn announced that the results of the Eastern Shore and South Baldwin transit studies will be discussed at the Board Retreat. A vigorous discussion was held concerning the qualifications, responsibilities and compensation of a future Executive Director for the BCPTC. A parallel discussion was held concerning the possibility of hiring a part-time staffer instead of a full-time Executive Director to perform marketing functions with possible compensation in the $20,000 per annum range. David Rice volunteered to solicit new members in his travels around Baldwin County. Stan Virden moved to accept the description of the Executive Director’s position. Ed Carroll seconded and the motion carried unanimously. Stan also reported that the APTC meets periodically and is willing to cooperate with the BCPTC. The next board meeting is scheduled for July 9, 2008 at the Central Baldwin Annex in Robertsdale. It was requested that everyone come prepared with some marketing and public educational ideas. A motion was made to adjourn, which was seconded and approved with the meeting adjourning at 1:50pm. Respectfully submitted by, Mark Berson Previous Minutes by Month PTC Meeting Minutes Baldwin County Public Transit Coalition Minutes of May 14, 2008 Board Meeting Members Present: Darrelyn Bender, Mark Berson, Carolyn Doughty, Gary Gover, Bob Higgins, David Rice, Taylor Rider, Ashley Taylor, Stan Virden and Bob Zeanah Members Absent: Margo Allen, Edward Carroll, Paula Dicks, Donna Givens, Mike McPherson, Michael Neuendorf, Patrick Northcutt, Mike Sullivan, Donna Watts and Carl Wegener Darrelyn Bender called the meeting to order at 2pm at the Central Baldwin Annex. The minutes from the last meeting were approved. Because of the absence of Patrick Northcutt, no Treasurers report was offered. Taylor Rider gave an update of BRATS, especially the success of the Baldwin County/Mobile County BAYLINC bus route. Stan Virden gave a report on the progress of the South Baldwin Transit Committee and Darrelyn Bender offered the same for the Eastern Shore Transit Committee. Taylor Rider is to determine the goals of the Alabama Public Transit organization and report back to the Board at the next meeting. It was agreed that the request from the South Baldwin Transit Coalition to the cities of Foley, Gulf Shores and Orange Beach for funding will not be presented until after the November 2008 elections. The Eastern Shore Public Transit Coalition has completed its survey and it will be presented to its respective cities, according to Darrelyn Bender. It was agreed that Kevin Johnson of SARPC will speak at an upcoming SBPTC meeting on their “Commuter Smart” initiative. It was agreed that the following topics will be covered at the next board meeting, scheduled for June 11 at 2:30pm at the Central Baldwin Annex:
A motion was made to adjourn, which was seconded and the meeting was adjourned at 3:16pm. Respectfully submitted, Previous Minutes by Month PTC Meeting Minutes Baldwin County Commission Annex, Robertsdale, AL Darrelyn Bender called the meeting to order at 2:05 pm. The January Board minutes were reviewed and approved as written. Patrick Northcutt was unable to attend, so Darrelyn reviewed the finances. There were $6,106.67 in total current assets. The P&L for January 2008 consisted of no Income and a grant & contract expense of 899.41. South Baldwin Transit Committee reported their final report and recommendations were submitted and it excluded Baldwin County. Concern was expressed by Taylor Ryder and Donna Watts. The decision was made to pull together a small meeting of the county and the cities and try and open the lines of communication. Eastern Shore Transit Committee scheduled and promoted their last round of public meetings – these will be held in March. Stan Virden requested a letter of support from BCPTC to House Bill 123. Donna Watts and Mark Berson agreed to read the bill and let Darrelyn know if it would be appropriate. Stan sent a letter he had written personally to Rep. Steve McMillan and Senator Trip Pittman. A motion was made, and seconded to allow Darrelyn to write a letter, then send it out to the board for approval after hearing from Darrelyn and Donna. There was an announcement and a request for a representative to go to the Transportation Means Business in Montgomery on Feb. 25. Darrelyn said she would try to make it. Donna Givens said she would check her calendar as well. There was discussion about the possibility of combining roles of executive directors of different groups or housing the person under BRATS and have them also work on PR Finding Grants, etc. Taylor, Donna and Darrelyn will try and work on sample descriptions to bring back to the board for discussion next meeting. Next Board meeting will be April 9 at 2:00 pm. Respectfully submitted by, Darrelyn Bender
Previous Minutes by Month PTC Meeting Minutes Darrelyn Bender called the meeting to order at 2:05 pm. No minutes for May, will review/approve May and June minutes in July meeting. Patrick Northcutt, Treasurer, sent a treasurers report stating that in the month of May we had revenue of 1500 in grants, 837.50 revenue of reimbursement from grants. We had contract expense of $198.32.With a net income of $2,139.18. Balalnce sheet states that we have $6,302 in total assets. Update Grants - Darrelyn is meeting with Rod Platt of Red Drum and will invite him to next meeting to help brainstorm and suggest ideas for using money from grants for education before deadlines. Membership Report – Donna Watts not able to attend. South Baldwin Transit Committee – Stan Virden reported on the three community meetings that the group had about transit study. Not well attended. Darrelyn included an article from paper with handouts. Ideas to put more information on line were given. The next set of Community meeting will be in July or August. Eastern Shore Transit Committee – Darrelyn reported they have not met since the committee, headed by Paige Thatcher, proposed that the Eastern Shore Chamber of Commerce Board enter into contract with Gresham, Smith and Partners. They are gathering information already at this time, and plan to have their first community meetings in August. Gary Gover suggested that we work on education of public, there was a lot of discussion and agreement on this issue. After much discussion, it was moved and seconded, that we start a project educating the public – on an ongoing and regular basis. Everyone agreed to bring samples of ads, ideas to next meeting for brainstorming. Darrelyn will bring the bullet points that she, Bob Higgins, Stan worked on for the elected officials and the copy that Bob Zenah worked on. Proposal for Website Design – David Rice called to say that he is almost done with improvements and if they were finished he would attend, if not he will have them for next meeting – we will see David next meeting. New Business – Stan Virden requested and received unanimous approval to present Bob Williams with one of Stan’s beautifully crafted bowls, on behalf of BCPTC. He also proposed wording for a certificate of appreciation for all his hard work, his positive regional impact, and for being an all round good guy. There being no further business, the announcement of the next board meeting will be on July 18, at 2 PM at Robertsdale Annex. COME PREPARED TO BRAINSTORM AND GET A PLAN TOGETHER It will be GREAT!! Meeting was adjourned at 3:05 pm. Respectfully submitted by: Darrelyn J. Bender
Previous Minutes by Month
PTC Meeting Minutes
Darrelyn Bender called the meeting to order at 2:10pm. Present were Darrelyn Bender, Stan Virden, Patrick Northcutt. Donna Givens, Mike Sullivan, Joe Savage, Chandra Middleton, Paula Dicks, newly elected board member Gary Gover. Review/approval of minutes, January 2007 minutes, will be approved at the next meeting. Twyla Davis not able to attend. Patrick Northcutt, Treasurer, reported that we have total of $3,586.40 in checking and savings, with total accounts receivable of $3,296.00. Total current assets of $6,882.00 For the month of January, we had $425.00 worth of membership dues come in, and total expenses of $4,629.00. Update: Grants, Darrelyn Bender distributed the order form of publications that were ordered from APTA, to fulfill the grant requirements. Darrelyn took the initiative to join APTA, which made the brochures cost less, and we have a direct line to information through APTA.
Libraries Gary Gover volunteered to approach Fairhope Utilities about stuffing them into their bills, if not, at least placing them on the counter. It was proposed that if he accepted, that David Rice be considered for board member, the motion was made, and seconded, and it was unanimous. Also, it was proposed that Gary Gover be considered for board member, a motion was made, it was seconded and it was unanimous. Darrelyn ordered 2,000 America Rides the Bus, 2,000 (agreed upon public distribution) It Pays to Ride Public Transit (agreed upon business distribution) 100 Economic Importance of Public Transit System (maybe elected officials) 100 Transit Means Business (maybe elected officials) and 25 each of some smaller series that will be used to educate the board at the next board retreat. Membership Report (Donna Watts was absent.) South Baldwin Transit Committee Stan Virden reported that they were in the information gathering mode at this time, and the consultants will be getting back together with the committee soon. He said there was a meeting at Gulf Shores City Hall on Feb 22, at 2:00 of the Waterway group and invited anyone to attend. Stan Virden also reported on the State wide Transit Summit that will be held on April 18th in Montgomery. It has great speakers. Stan announced that he was able to get the County Commission to be a sponsor, and Alabama Gulf Coast, South Baldwin and the Eastern Shore Chambers were all partnering for one sponsor as well. Eastern Shore Transit Committee, Paige Thatcher was unable to attend, Darrelyn reported that the RFP’s had been sent out and there would be a review date of March 22, 2007. Questions/Timetable Elected Officials - Darrelyn Bender distributed the compilation of work done by the sub committee of Questions, Timetable of Elected Officials – for review, this will be discussed on the March 14, 2007 meeting. Gar Gover brought up Earth Day that will be held on April 21 at the Five Rivers location on the causeway – and said that would be a great place to hand out brochures and educate the public on public transportation. Darrelyn asked everyone to look at their calendars and see if they can commit to working that day. Taylor Ryder did a fantastic presentation on BRATS and what all is going on. If anyone who missed the presentation, please consider asking Taylor to speak at groups to spread the word of what BRATS is doing! New Business – there being no further business, the announcement of the next board meeting will be on March 14, at 2 PM at Robertsdale Annex. Meeting was adjourned at 3:00 pm. Respectfully submitted by: Darrelyn J. Bender
Previous Minutes by Month
DRAFT - Minutes Attendees: Meeting was called to order by Chairman Bender at 2:00 pm. Introductions followed. Ms. Bender announced that the PTC had been turned down for the Lawrence Foundation Grant ($2200-$2400.) She further announced that a letter had been received pertaining to the Legacy grant, stating that they would not reimburse for any expenses incurred prior to November 16. Chandra Middleton reported that Mr. Rider was requesting specific direction from the board as to the nature of information to be included in his presentation on January 10. It was suggested that he simply describe BRATS range of services “…what they do, what they cannot do. Ms. Middleton proceeded to do a brief recap of same and the board loudly encouraged a presentation along those lines for use as an informational/educational tool to promote BRATS and public transportation. Mr. Northcutt presented the Treasurer’s Report. He indicated he had just received a $3000 check from BCEMC as reimbursement for the brochure production. He further indicated that they had just invoiced dues for existing members in the amount of approximately $4700. It was noted that Donna Watts continues as Portfolio Manager for Membership. Ms. Bender noted that PTC brochures will be included in upcoming issues of the Eastern Shore and South Baldwin Chambers of Commerce, as well as being included in the Info Rack at Riviera Utilities. Mr. Northcutt asked about an apparent inconsistency between the old and new brochure regarding memberships for municipalities. It was noted that municipalities will be approached with “Agreements for Services” and that the brochure is not intended as an enrollment form for same. Ms. Doughty gave a brief recap of the background and evolution of the South Baldwin Transit Committee, noting the current members and that Mr. Virden has been appointed Chairman of the same. This body is intended to serve as the “Citizens Advisory Committee” to the contractor employed by the cities involved to conduct and prepare recommendations to address transportation growth issues in south Baldwin County. Ms. Bender indicated that the Eastern Shore Transit Committee has presented their RFP to all the cities and the county, except for the City of Daphne, but indicated that they will do so soon. They expect to be on calendar – with selection of their consultant by March 2007. Mr. Virden indicated his recent presentations (using the Power Point presentation prepared by Bob Higgins?) were very well received. These presentations were to the Alabama Regional Planning Directors. Numerous directors requested copies of the PP file of the presentation, and Mr. Higgins agreed to email a copy to Ms. Bender, who would then distribute it to all Directors.; Mr. Virden also indicated he made a presentation to the Gulf Shores City Council regarding a Ferry Terminal for the high speed ferry. Even though numerous slides were blank in the presentation, Mr. Virden was able to successfully describe other terminals and encourage the Council to move forward in seeking a terminal across from Lulu’s Restaurant on the south side of the ICW, just east of the current city boat ramp/landing area. Ms. Bender followed-up on the recent Board retreat regarding what “services” might be provided by the BCPTC in any “Agreements For Services” which be entered into with involved municipalities and the county governments. That is, what value could PTC provide the cities and county of Baldwin County, in exchange for a stable revenue stream. She suggested that interviews with many civic leaders, as discussed at the board retreat, will determine what needs might be met through PTC. It was noted that various regions (South Baldwin, Eastern Shore, Central Baldwin, North Baldwin, Lillian, etc) may already be individually pursuing solutions to their public transportation issues. She asked that ALL directors (those absent as well as those present) to come to the next meeting with several (2-5) questions or issues which could be used to conduct such interviews. Ms. Bender adjourned the meeting at 3:00 pm. Minutes respectfully submitted by: Joseph Savage FOLLOW-UP SUGGESTION TO INTERVIEW-ITEM ‘HOMEWORK’ REQUESTED BY MS. BENDER: Please avoid “yes or no” questions unless you have back-up exploratory questions for both answers. |
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